About the Hamilton County Clerk's Office
The Hamilton County Clerk is an elected office, and the current Clerk is Kathy Kreag Williams. The office sits in the Government and Judicial Center, Suite 106, in downtown Noblesville. Office hours run Monday through Friday, 8 a.m. to 4:30 p.m., while court filing and marriage-license hours end at 4 p.m. Indiana uses a unified county clerk, not a split district and county clerk system, so one office handles court-related records.
The Clerk's page names the Clerk and lists the address, hours, and contact details. For a certified copy or an official document, this is the office that provides it.
The Clerk's Office page, shown below, lists the Clerk, the address, and the hours.
Use the filing hours, not the later closing time, for walk-in court filings. Court users enter the Government and Judicial Center on the east side of the building, while the nearby Historic Courthouse uses the west door for other county offices, so confirm you are headed to the Clerk before you park.
Hamilton County Clerk
1 Hamilton County Square, Suite 106
Noblesville, IN 46060
317-776-9629
Mon-Fri 8 a.m.-4:30 p.m.
What the Clerk Does in Hamilton County
The Clerk wears several hats. It maintains court records, collects fees, issues marriage licenses, and provides document copies. The county Courts page says the Clerk's Office provides copies of documents related to immigration, marriage, divorce, expungements, estates, wills, and criminal records.
The Clerk is also tied to e-filing and local forms. Indiana e-filing is statewide, and Court Administration warns the public not to email case documents to the administrator, since those will not be filed. So the Clerk and the e-filing system are the proper paths into a case, not a staff email box.
- Maintains court records and the Chronological Case Summary entries.
- Issues marriage licenses by appointment.
- Provides certified copies of court and vital-related documents.
- Collects filing fees and court costs.
How to Request a Certified Copy
A certified copy is the official version of a record, stamped and sealed for legal use. A portal printout is not a certified copy. The Clerk provides certified copies through its record request process.
- Search MyCase to find the case number and the court.
- Complete and submit the Clerk's Record Request form.
- Name the document you need, such as a decree, will, or judgment.
- Pay the small fee, which the Clerk quotes at the time of payment.
- Receive the certified copy with the raised seal.
The Clerk's Record Request page, shown below, lists the documents the office can provide.
The page also reminds users that Clerk staff cannot give legal advice.
Records Request Form Fields
The record request asks for who you are and what you need. Be specific about the document so staff can find it without a follow-up. The elements below match the Clerk's record request process.
| Field | Notes |
|---|---|
| Requester name and contact | So the Clerk can reach you about the copy and fee. |
| Record type | Marriage, divorce, estate, will, expungement, immigration, or criminal. |
| Case or cause number | From MyCase; speeds up the search. |
| Number of copies | State how many copies you need. |
| Certification | Note that you want a certified copy with the seal. |
| Payment | Fees are quoted and collected at the time of payment. |
Hamilton County Clerk Fees
The Clerk charges small fees for record copies and quotes the exact amount at payment. Marriage license fees are set and include two certified copies. Filing fees by case type are in the county court-cost schedule. The table below lists the published fees.
| Item | Amount |
|---|---|
| Marriage license, Indiana resident | $25 (includes two certified copies) |
| Marriage license, out-of-state resident | $65 (includes two certified copies) |
| Record request copies | Small fee, quoted at payment |
| Cash bond administrative fee | Up to 10% or $50, whichever is less |
Civil filing fees appear in the county court-cost schedule, so confirm the current amount before you file.
Common Clerk Forms
The county court forms library links the documents most filers need. The set covers indigency, small estate, guardianship, probate, and small claims, plus court-specific forms for several Superior Courts. Picking the right form before you file saves a return trip.
- Affidavit of Indigency and Request for Appointment of Counsel.
- Affidavit of Small Estate for estates up to $100,000.
- Guardianship and probate forms.
- Small claims and eviction forms for Superior Courts 4, 6, and 7.
- Court-specific forms for Circuit Court and Superior Courts 3 through 7.
Eligible filers can get help selecting and completing forms from the county Legal Self-Help Center.
Mail and Online Filings
Most court filings move through Indiana e-filing, the statewide electronic system. The Clerk receives those filings and maintains the record. For copies, the record request process handles mail and in-person requests, and the Clerk quotes fees at payment.
Two cautions help. First, do not email case documents to Court Administration, because they will not be filed or sent to the court. Second, for non-confidential case lookup, search MyCase first, then come to the Clerk for the certified document you need. The Legal Self-Help Center can also assist eligible users with e-filing.
What Clerk Staff Cannot Do
The Clerk's role has clear limits. Staff cannot give legal advice, recommend a strategy, or tell you what to file. They can hand you procedural information, point you to a case, and process a record request, but the line between procedure and advice is firm.
So if you need to know which form fits or how to argue a point, the Clerk is not the right stop. That help comes from an attorney or, for eligible filers, the Legal Self-Help Center. The Clerk also cannot release a sealed or confidential record just because someone asks; access rules still apply even at the counter.
Legal Self-Help Alternative
When you need more than a copy, the county Legal Self-Help Center fills the gap. It is attorney-staffed during limited weekly hours and helps eligible users select and complete forms, e-file, and find referrals. It does not represent anyone in court or give legal advice, but it bridges the space the Clerk cannot cover.
The center assists with continuances, expungement, fee waivers, divorce, custody, guardianship, paternity, relocation, and name or gender-marker changes. Eligibility follows state financial standards for full services, with limited help for others. Bring your case number, court, and next hearing date before you ask for help, since that lets staff move faster.
The center is in Room 303 of the Government and Judicial Center, with attorney-staffed hours that vary by day and shrink during holiday weeks. It does not represent anyone in court, but it can help eligible filers pick the right form, complete it, and e-file. For people who can hire counsel, the Hamilton County Bar Association and the Indiana State Bar offer referral resources instead.